Add a Bookmark Link in the Application Portal

You can add a bookmark link in the application portal. Bookmarks can link the portal to any web page, application, or intranet site that you want users to have ready access to (the expense page of a travel application, presentation materials, training videos, or a wiki page, for example). Since bookmarks do not require a single sign-on (SSO) configuration, they are useful for linking to applications that do not support SSO.

Before you begin 

You must be a Super Admin for the Cloud Administration Console to perform this task.

1. In the Cloud Administration Console, click Applications > Application Catalog.
   The Application Catalog appears.
2. Click Create From Template.
3. Next to Bookmark, click Select.
   The Add Connection wizard appears.
4. On the Basic Information page, complete these fields.
   1. Choose where to enable your application for single sign-on (SSO). You can enable the application on My Page or identity router based portal. This option is available only if identity router based portal is enabled for you.
   2. In the Name field, enter a name for the bookmark.
   3. (Optional) In the Description field, enter a description for the bookmark.
   4. (Optional) To make the bookmark unavailable to users, select the Disabled check box. When disabled, the bookmark appears in Applications, but does not appear in the application portal.

      For information about how this setting interacts with the Display in Portal setting on the Portal Display page of the wizard, see Application Availability and Visibility.

   5. Click Next Step.

5. On the User Access page, specify which users are allowed to see the bookmark in the portal and access the application.

   If you select	Result
   Allow All Authenticated Users	All authenticated users can see the bookmark in the portal and open the application.
   An access policy	Only the target users specified in the policy can see the bookmark in the portal and access the application. Any additional authentication specified in the policy is not enforced for bookmark applications.

6. On the Portal Display page, configure how the bookmark will appear in the application portal.
   1. (Optional) To hide the bookmark in the application portal, clear the Display in Portal check box. When unselected, the bookmark is not visible in the application portal, but users can still access the application by going directly to the protected URL.

      For information about how this setting interacts with the Disabled setting on the Basic Information page of the wizard, see Application Availability and Visibility.

   2. Select the Portal Icon to represent the bookmark in the application portal. Use the default icon or click Change Icon to upload a different image.

      The image file must be in JPG or PNG format, and no larger than 50 KB. The recommended size is 75x75 pixels.

   3. In the Portal Text/Tooltip field, enter text that appears briefly when the cursor pauses over the bookmark icon in the application portal.
   4. In the Portal URL field, enter the URL for the bookmark, such as the home page or destination page of an application.

7. On the Fulfillment page, select whether users will access the application with or without an approval workflow, and define the application configuration type. (For more information on the Fulfillment feature, see Lifecycle Management (Fulfillment Setting) in the Cloud Administration Console).

   Note:   The Fulfillment service to provision user access requests for applications or services is disabled by default.

8. Enable the Fulfillment setting to select the Approver Type and set the proper configuration type for the Bookmark Link application.

   1. Select one of the following Approver Types:

      • None: This option grants application access directly to users.

      • Manager: This option requires the assigned manager, retrieved from the Identity Source, to accept the request via My Page > Action Items to grant access to Bookmark Link for users.

      • Application Owner: This option requires the assigned application owner, retrieved from the Basic Information, to accept the request via My Page > Action Items to grant access to Bookmark Link for users.

      • Manager & Application Owner: This option requires both the assigned manager and application owner to accept the request via My Page > Action Items before granting access to Bookmark Link for users.

   2. (Optional) Select the Send Email to Requesters and Approvers checkbox to notify approvers and requesters by email once a request is submitted. This will allow approvers to view and either approve or decline the request and notify requesters of the current status.

   3. Select the appropriate configuration type from the Fulfillment Configuration Type drop-down list:

      Note:  Administrators need to ensure that all necessary configuration information is readily available before proceeding.

      Option	Description
      LDAP	Identity Source: Select one of the previously configured identity sources from the list. Fulfillment Group Name: Enter a name for the selected identity source. For example, to reference a group named "Developers" in the IT organizational unit within the domain company.org, use the following format:   cn=Developers,ou=IT,dc=company.org Note:  You can select the same identity source and assign a different fulfillment group name each time.
      SCIM Endpoint	Base URI: Enter Base URI obtained from the service provider. API Key: Enter API key obtained from the service provider. Group Object ID (Optional): Enter Group Object ID obtained from the service provider. Note:  If you cannot reach SCIM Endpoint application, ensure contacting RSA support to approve the application.

    

9. (Optional) Enable OAuth 2.0 if you are using OAuth 2.0 for the SCIM Endpoint.

   1. In the OAuth 2.0 URL field, enter the OAuth 2.0 URL obtained from the service provider.

   2. In the Client ID field, enter the Client ID obtained from the service provider.

   3. In the Client Secret field, enter the Client Secret configurations obtained from the service provider.

      Option	Description
      Entra ID	Client ID: Enter the Client ID obtained from the service provider. Client Secret: Enter the Client Secret obtained from the service provider. Tenant ID: Enter the Tenant ID obtained from the service provider. Group Object ID: Enter the Group Object ID obtained from the service provider.

10. Select Enable Delete Actions to allow managers and application owners to manage account deletion actions in My Page. You can choose from the following options:

    Note:  When you select LDAP as the configuration type, Remove from group is the only action available for account removal.

    • Delete account:Deletes the user account entirely from the SCIM or EntraID application.

    • Remove from group:Removes the user account from the fulfillment groups defined in the application’s fulfillment configuration.

    Note:  If the same group is used in the fulfillment configuration of multiple applications, removing a user from that group will also revoke their access to any other applications that share the group.

11. Select Allow enabling/disabling user account access to applications to allow managers and application owners enable or disable user accounts on the SCIM or Entra ID application.

    Note:  Disabling or enabling a user in the identity source affects access to all applications that use the same identity source.

12. (Optional) Enable Application Roles to define roles and set conditions, providing users with attribute-based access to the application, and grant users precise access levels to the application based on their attributes.

    Note:  If a user does not match any of the configured roles, they can still request access to the application. In such cases, they will receive the default access level specified in the fulfillment configuration completed during the earlier steps.

13. (Optional) Select the Allow approvers to add users to roles or groups checkbox to enable approvers to assign/ unassign users to specific roles or groups via My Page.

14. In the Role Name field, enter the role name that appears on My Page for the approver to add users. You can either click the plus (+) icon to add additional roles, or click the minus (-) to remove roles.

    Managers and application owners can submit a Modify User Role request from My Page, and these changes follow the same approval workflow defined in the Fulfillment settings.

15. In the Additional Group field, enter the group name that appears on My Page for the approver to add users. You can either click the plus (+) icon to add additional groups , or click the minus (-) to remove additional groups.

16. The selected users must meet the criteria specified in the drop-down list. You can select one of the following options:

    • Any: This option grants access to users whose profile matches any of the set criteria.

    • All: This option grants access only to users whose profile matches all of the set criteria.

17. To set the User Attribute, click the Add button. In the User Selection dialog box, do the following:

    1. Select the User Attribute from the drop-down list.

    2. Select the Operation from the drop-down list.

    3. Enter the Value based on your operation selection.

    4. Click Save.

    Note:  If this role assigns users based on identity source attributes, ensure that the identity source is properly configured to select those attributes and synchronize them with the Cloud Access Service.

18. Click Save and Finish.

19. (Optional) To publish this configuration and immediately activate it, click Publish Changes.

Moving Applications from Identity Router Based Portal to My Page

If you are currently using IDR-based portal, you can move the applications from the current portal to My Page.

Before you begin 

You must have upgraded to the version that supports My Page.

Procedure 

1. In the Cloud Administration Console, click Applications > Applications.

2. Click Edit corresponding to the application that you want to migrate to My Page.

3. In the Basic Information section, click the Cloud option.

4. Click Next Step and make changes in the other tabs, if any.

5. Click Save and Finish.